Printer in Error State: Fix HP, Canon, Epson & Brother Printer Problems Easily (2021 Guide)

Advanced printers are among today’s most popular computer accessories, but they also have a reputation for being vulnerable to a range of difficult-to-resolve problems. If you have or use such printers frequently, you’ve probably seen the warning message “Printer is in error state” on your display.

Because there are typically few indicators as to what is truly wrong with this common issue, you may be forced to figure it out by trial and error. You don’t have to struggle in the dark, though, because there is a step-by-step technique you may use to find a solution.

This post will walk you through the simplest solutions to the printer in error state problems for Canon, Epson, Brother & HP printer errors. Let’s get started & learn together.

Error Message “Printer is in an Error State”: Why Does it Appear?

“Printer is in an error state” error message comes up in a popup box on the desktop screen when the user tries to connect to the device or print from the device. Error codes like this may appear for a variety of reasons, but they are most often caused by a recent software update such as Windows Update that interferes with communication between the system and the attached printer.

To make matters even more complicated, the identical error message could be caused by faulty or corrupted device drivers, incorrectly connected cables, network difficulties, or even erroneous or corrupted device drivers. It’s a good idea to try some of the methods below to figure out what’s causing the error printing message and how to fix it.

Universal Solution: Printer Error

printer error

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Printer in Error State Issue: How to Fix??

As previously stated, the “printer in error state” message, as well as the lack of response while attempting to print, can be one of the most annoying and difficult problems to resolve. The following fixes, on the other hand, can assist in the resolution of printing issues.

  • Verify that The Printer is Online

Your screen may display an error state text if your printer is offline. If your printer goes offline, try these steps:

  • Choose Control Panel from the Start menu.
  • Choose the option Devices and Printers.
  • Confirm the status of your printer by checking its listing. Online devices will have a Ready status.
  • When the printer is not in a Ready state, you should right-click the icon and pick Use Printer Online. This should clear the error state message and change the display to Ready.
  • Change the Ports Settings

  • Open the Run Window from the Start menu and type up devmgmt.msc.
  • After that, hit Enter & access the Device Manager.
  • Tap on the option View at the top menu & choose Show hidden devices.
  • With a right-click on the option Ports (COM & LPT), go to Properties.
  • Moving on, access the tab Port Settings within the Properties window.
  • Choose to Use any interrupt assigned to the port.
  • Checkmark the box beside Enable legacy Plug & Play detection.
  • Hit OK.
  • Lastly, restart the system and check for the issue.
  • Verify the Physical Connections to your Computer

For a printer in an error state, this is one of the easiest solutions. 

  • Verify that your computer is properly connected to the printer and that it is powered on. 
  • A damaged printer cable may interfere with communication between devices, so check it for signs of damage.
  • If your printer is in an error state, you may need to restart your computer and printer. 
  • If the problem persists, turn off your printer and computer and leave them unplugged for a few minutes, then turn them back on to check.
  • Check for the Loaded Papers into the Printer

There could be no paper on the tray, which is basic but sometimes missed an issue. If your printer isn’t working and there’s no paper in the tray, the first thing you should do is turn it off. Load paper into the machine, then turn it back on and wait a few minutes for it to reach the ready condition. Now check to see if the problem message has gone away.

  •  Set up Print Spooler as an Automatic Service

  • Open the Run Window from the Start menu and type up services.msc and hit Enter.
  • Look in the right pane for the Print Spooler service and verify if it is set to Start.
  • With a right-click on Print Spooler, go for the option Properties.
  • Within the General tab, set the Startup type to Automatic coming under the drop-down menu.
  • Tap on Apply & then OK.
  • Restart your computer once you have closed the Services window and see if it fixes the problem.
  • Install the Printer Drivers Again

If the above steps cannot fix the error state printer issues, you must need to reinstall & update the printer drivers manually. For this, go through the steps below:

  • Visit the support website for your region and look for the download section for your particular printer. Choose a recommended driver from the list and click the Download link.
  • After downloading the executable file, double-click it and extract it to a location of your choice.
  • Launch the driver package installer by double-clicking the .msi file in the directory
  • Your printer drivers will be updated by an installer app. Start your computer and printer again and check that your device is working properly after the process is complete.

The installation of printer drivers manually is a very complex task and one that can easily lead to mistakes. With the help of an automatic driver update solution such as Driver Support, you can easily install and update drivers.

  • Update Windows

If all else fails, work through the solutions of Windows Update to fix the primer in error state problem. Read below. 

  • Firstly, tap on the Start button & go to open Settings.
  • Hit on the optionUpdate & Security.
  • Choose the tab Windows Update.
  • Moving further, click on Check for Updates.
  • Upon finding new updates, let it finish and restart the system.
  • Test your computer after rebooting to see if updating Windows has resolved the issue.
Check Out: How to Set Default Printer in Windows and Mac?

Last Thoughts 

Our post is an attempt to wrap up each and every valuable solution to fix the printer in error state issues easily. Our research team has put up this content after going through more than 30 sources and we hope you are easily able to follow the above steps. For any further printer error, you can always find us here 24 x 7.  

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