How to Out Of Office Message Outlook 2016
 | Quick Guide 2022

How to Out Of Office Message Outlook 2016 | Quick Guide 2022

The holidays are coming and that means one thing – the dreaded out of office message!

Create Out of Office Reply in Outlook 2016

Hello everyone!

I hope you all had a great start to your week!

I wanted to take a moment to share with you my outlook for the year ahead.

I am excited to continue working hard on behalf of the district and its students. I am committed to providing excellent service and ensuring that all students have access to the best possible education.

I look forward to working with you all in 2016 and beyond!

Thank you,

[Your Name]

How to set up an out of office message in Outlook

Thank you for choosing Outlook!

Outlook 2016 includes a new feature that lets you set up an out of office message. This will let people know when you will not be able to reply to messages or answer phone calls.

To set up your out of office message:

1. In Outlook 2016, open the Mail app.

2. In the top left corner, click the gear icon.

3. In the Mail app, click the Accounts tab.

4. In the Accounts pane, Under “Your account,” click the Settings button.

5. In the Settings pane, under “General,” click the Out of Office Message tab.

6. In the Out of Office Message pane, under “Message content,” type a message.

7. Under “Contact information,” type your contact’s email address.

8. Under “When I’m unavailable,” type a time when you will not be available.

9. Click the Save button.

Your out of office message is now set up!

The benefits of using an out of office message

One of the most important aspects of a professional image is maintaining a positive out of office message. By sending a well-written and clever out of office message, you can reassure your clients and colleagues that you are unavailable for any type of communication. Additionally, an out of office message can be a great way to show your appreciation for past work and to stress the importance of maintaining communication during your absence.

How to make your out of office message effective

Hello everyone,

As you know, I am currently out of office. This means that I am unavailable to answer any questions or take any new requests. I apologize for any inconvenience this may cause.

Please bear with me while I am away, and please remember that any requests that cannot be fulfilled while I am out of office will be handled once I return. I will do my best to reply to all requests as soon as possible.

Thank you for your understanding.


Your name

Out of office message etiquette tips

Hello everyone,

I hope you’re all well. I will be out of office for the next two weeks.

Please bear with me as I will be taking some time off to relax and recharge my batteries.

I will be back in office on the 3rd of January.

Take care.

[Your name]

The dos and don’ts of out of office messages


1. Write a thoughtful and professional out of office message that encapsulates your thoughts on your current project and the future of your work.

2. Make sure to reference any relevant blog posts or articles you may have written in the past, as this will add credence to your message and make it more credible.

3. Plan your message ahead of time, so that you can ensure that it flows smoothly and is on point.

4. Make sure to include a personal thank you to everyone who has helped you along the way, as this will show that you appreciate their contributions.

5. Keep the message short and sweet, as people will likely be more interested in hearing from you again soon!

6. Make sure to follow up your out of office message with a reminder of when you’ll be back in touch – this will help ensure that everyone is kept in the loop.


1. Fail to mention why you’re taking a break – this will make your message seem less sincere and could lead to negative reactions from your audience.

2. Forget to thank your team for their support – this can be seen as unprofessional and could result in resentment.

3. Use jargon or complex language – this will make your message difficult to understand and could lead to misunderstandings.

4. Be too vague – this could lead to people wondering what you’re up to and could disrupt team


The outlook for 2016 looks bleak for out of office messages. Many companies are implementing new email systems that do not allow for email messages to be sent outside of office hours. Additionally, many people are using email more as a communication tool than a document storage and retrieval system.

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