If you’re like most people, you likely use Gmail to manage your email. However, if you’re out of office and unable to access your email, it can be frustrating. Here’s how to set up an out of office message in Gmail so you can still stay connected.
How to Set Up Out of Office Auto-Reply in Gmail
How to set up an Out of Office message in Gmail
If you’re like most people, you probably use Gmail to manage your email. And you might also want to set up an “Out of Office” message to let people know that you’ll be out of the office for a while.
Here’s how to do it:
1. In Gmail, open your profile page.
2. Under “Settings,” click “General.”
3. Under “Out of Office Messages,” click “Create Message.”
4. In the “Message Body” field, type a brief, professional explanation of why you won’t be able to answer email for a while.
5. In the “From” field, type your email address.
6. Click “Create Message.”
7. Click “Save Changes.”
Your “Out of Office” message is now set up!
Why you should use an Out of Office message
A good out of office message is professional, witty, and clever.
It shows that you’re a highly skilled and knowledgeable individual, and that you’re not easily caught off-guard.
It lets your colleagues and clients know that you’re unavailable for a while, and that you’ll be back in action soon.
Your out of office message will make everyone feel more confident about communicating with you during that time, and it’ll help you to stay ahead of any potential problems.
When to set up your Out of Office message
When you first sign up for Gmail, you get a default out of office message that says: “I’m out of office until _____.” This message can be customized to be more professional and witty, or clever.
Some tips for creating a more professional, witty and clever out of office message are:
1. Think about what you want your message to say. Are you telling your colleagues that you’re out of office, or giving them a heads up that you won’t be able to answer any emails for a while?
2. Think about the tone you want to set. Is this a serious message, or are you trying to joke around?
3. Think about the style you want to use. Is this a formal email, or do you want to use more informal language?
4. Think about the content. What are the main points you want to make?
5. Think about how you want to end your message. Do you want to say something funny, or do you want to leave them with a cliffhanger?
How to make your Out of Office message effective
- Start your message with a sincere apology for not being able to reply sooner.
“Hello,
I’m sorry for the inconvenience, but I’m out of the office at the moment.
Please forgive me if I don’t reply immediately.
I’ll be back in a few hours or so and I’ll be more than happy to answer any questions that you may have.Thanks,
Your name”
2. Make sure to focus on the benefits of continuing communication with your contacts.
“The best way to stay in touch is by email.
I encourage you to continue communication with me by email.
It’s easy to send and receive messages, it’s quick, and it’s always reliable.
I look forward to hearing from you soon.”
What to include in your Out of Office message
To keep your out of office message personal, witty, and clever, you’ll want to include some key details about yourself and your work. Start by telling your recipients what you’re doing during your leave (or hiatus). For example, “I’m taking some time off to travel and explore new cultures. Be sure to check out my blog while I’m away!” Next, explain why you’re taking this time away and what you hope to gain from it. For example, “I’m hoping to gain a better understanding of my own values and how they’ve shaped my career. Thanks for keeping me in your thoughts!” Finally, thank your recipients for their understanding and offer any last words of wisdom. “Take care. I’ll be back soon!”
Conclusion
If you are planning to set up an out of office message in Gmail, be sure to do it well in advance! Setting up an out of office message can be a daunting task, but with a little planning you can ensure that your email will be received in a timely manner.
